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AIDS Institute Reporting System (AIRS) is a fully automated tracking, reporting and billing system designed to meet the reporting needs for the New York State Department of Health--AIDS Institute and its contractors in response to federal and state reporting requirements. These contractors represent a broad range of provider types, from primary care clinics to multi-service community-based organizations that support a range of services including case management, medical and health related care, substance abuse services, and mental health services. AIRS is developed by Defran Systems for the New York State Department of Health's AIDS Institute. Defran Systems is responsible for the enhancing the AIRS and selecting hardware, coordinating the implementation of the system to all providers, conducting both group and individual system training, writing user documentation and training curriculum, and providing technical support.

The AIDS Institute Reporting System captures:

• Client Demographics
• Intake Information
• Collaterals/Family Members
• Historical Records such as HIV/AIDS Status, Diagnosis, Medications, Insurance Coverage, Pregnancies and Substance Abuse

Supports a wide array of programs and services including:

• Case Management
• Primary Care
• Adult Day Health Care
• Supportive Services
• Education, Training & Outreach
• Needle Exchange
• Couseling and Testing
• Mental Health
• Substance Use
• Care Coordination
• Comprehensive Risk Counseling and Referral Services (CRCS)
• Interventions Delivered to Groups (GLI)
• Interventions Delivered to Individuals (ILI)
• Prevention Outreach
• Prevention Training
• HCPI Education
• Health Communications/Pulbic Info (HCPI)
• Community Level Interventions (CLI)
• Legal Services
• HUD/HOPWA Housing
• Treatment Adherence
• Agency Services
• ChildCare/Child LIfe Services
• Dental Care
• Harm Reduction
• Health Education/Risk Reduction
• Home Health Care
• Housing
• Medical Subspecialty Care
• Nutrition and Food
• Partner Counseling & Referral Services (PCRS)
• Permanency Planning
• Primary Medical Care 5 Tier
• Primary Medical Care 7 Tier
• Prison Project
• Psychological Counseling
• Supportive Counseling
• Transportation
• Integrated HIV Testing
• Anonymous/Drop-in Support Groups (Event)
• Education/Training (RW) Event
• Promoting Access to Care
• Retention in Care
• Targeted Outreach(RW) (Event)
• Technical Assistance (Event)
• PEMS-Compliant Prevention Interventions

Reporting:

• AIDS Institute Aggregate Reports
• Care Act Data Report (CADR)
• HIV/AIDS Related Surveillance Reports (HARS)
• MHRA Ryan White Fiscal Program Monitoring Report
• A broad selection of client management reports
• User-defined Reports

Produces electronic Medicaid claims based on services for:

• COBRA Case Management
• Primary Care
• Adult Day Health Care

System Requirements for Running the AIRS Software as of AUGUST, 2008

This configuration is recommended for new purchases and if you are thinking about running AIRS on a network, please call Jay Fischer at 212-417-4763 or Ron Massaroni at 518-486-1320 for specifics about your network requirements.

To insure the quality of purchases, all computer systems should be pu rchased from major name brand computer manufacturers.

Processor
Core 2 Duo Processor with 4 MB or Greater Level One Cache.
1066 or Greater Front Side Bus (FSB) Speed.

RAM
2 GB of RAM for Windows XP, 4 GB for Windows Vista.

Graphics
Windows Vista Ready dedicated graphics card; 256 MB RAM, with DVI or Dual DVI/VGA output.

Monitor
Minimum of 17” Monitor with dual VGA/DVI inputs.
Suggested Monitor: 19” or 20” LCD flat panel monitor with dual VGA/DVI inputs.
Note: Due to the required screen resolution for AIRS (768 X 1024) image size will be greatly reduced and a larger monitor size is suggested.

Operating System
Windows XP Professional with all current service packs installed.

It is highly suggested that all systems be Factory Downgraded to Windows XP if this option is available from the manufacturer when the system is configured for purchase. If a factory downgrade to XP is not available at time of order then Windows Vista may be installed on the computer. All agencies are strongly urged not to upgrade a Windows XP System to Windows Vista as this may cause undesirable results.

Hard Drive
80 GB or larger hard drive with 20 GB free hard disk space. For stand alone installations a larger hard drive with more free space may be needed.The size of the hard disk in these situations varies based on the size of your AIRS database. For stand alone applications please consult AIRS Technical Assistance Staff for specifications.

Optical Storage
DVD RW Drive (for back-up).

Software
• Internet Explorer 6.0 or greater with all the latest service packs installed.
• Windows XP or Vista compatible Laser or Inkjet printer with minimum of 4MB on board RAM.
• New version of a good anti-virus software (e.g., Avast, Norton, McAfee, etc.), with update subscription.
• WinZip or Equivalent Software.
• Current Version of the Adobe Reader Software.

Factory Installed Software/After Market Software
The agency must insure that all software on the computer is properly licensed.
Not all software may be legally transferred from one computer system to another, check with the software’s manufacturer or the EULA that came with your software for information.

Optional but Desirable Components
Strongly suggested for providers with no or unreliable back up procedures
External Storage 300 GB or larger USB External Hard Drive with Data Protection Software for System Back-up.

Please also keep in mind:

• What is available on the PC market changes every few months, this listing is based on what is currently available. Preferred specs are listed above, however any higher level or capacity of hardware will allow optimal performance and may be preferable.
• The higher your RAM memory, the better your performance will be with any software package.

For more information about AIRS, please contact Vida Behn Chernoff, Director of Systems Development, New York State Department of Health, AIDS Institute. She can be reached at (518) 402-6790 or via e-mail: vab01@health.state.ny.us.

All AIDS Institute sponsored providers may also obtain additional technical support by telephone or e-mail. Please call Defran Systems, Inc. at 212-727-8342, select option #4.

For Defran's customer support website, please go to http://support.defran.com (agency login and password required) or email SUPPORTAIRS@defran.com.

You may also call or e-mail your AIDS Institute Technical assistance coordinator (see the "Contact URS Staff" link). They will be happy to answer any of your questions and address your concerns.